Your privacy notice

Help visitors understand who receives their message and how their information is used.

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Create a hosted notice during setup

In the Privacy step, choose Create a hosted notice.
Confirm your business details.
Answer a few questions about how you handle messages.
Read the notice we prepare and tick the box to use it.

Part 3 of 3, Check your notice: the start of the privacy notice makeform.live wrote for Studio Fern, with Who is responsible and What we collect and why.

You don’t need to write legal text; adding your own wording is optional. The notice uses your saved questions and retention setting. No website or Pro subscription is needed.

Change the notice later

Later, open the form’s Settings → Privacy, choose Preview my privacy notice, then Save reviewed notice. Changes to questions, retention or what notification emails include require a fresh review before republishing. The published notice remains available while the form is paused.

Reuse your business details in later forms

The account owner saves the Business & privacy details once in account Settings. Later forms can reuse them, and each form can have its own changes. You can also choose an existing form to copy details from. Updated defaults do not change published notices: open each affected form, use the updated details and review before publishing.

Already have a notice?

When creating your form, choose Use my existing privacy notice under Your privacy notice.
Paste your notice’s full https:// link into Privacy notice link.

The Privacy step with Your privacy notice set to Use my existing privacy notice, and https://studiofern.example/privacy in Privacy notice link.

Your notice should describe your business’s use of these inquiries. Visitors can open it before sending a message.

No website? Use a public document

Prepare your business’s notice in a document service you use. The draft worksheet below helps you get started.
Share the notice as view-only for anyone with the link. Publish only the notice, not customer messages or other private files.
Open the link in a private browser window. Check that the notice is readable without signing in or requesting access.
Paste that link into your form. Keep it available and update it when your practices change.

If you use your own notice

You only need this if you link to your own notice instead of the one we write for you. Describe:

who you are and how to contact you
what you collect and why
the legal basis you rely on
who handles the information, including makeform.live
how long you keep it
how people can exercise their rights

Include relevant international transfers and other details required for your situation.

Setup suggests keeping inquiries for 90 days. Match the notice to your chosen setting and any copies you keep elsewhere. makeform.live’s own privacy policy describes our service; it does not replace your business’s notice.

If notification emails include inquiry details

If a form’s notification emails include inquiry details, say that the inquiry is sent by email to the people who handle it, and that those emails aren’t deleted with the inquiry.

Legal requirements for your notice

For example, the UK ICO’s privacy information guidance explains the UK requirements. Your notice needs to match the laws and practices that apply to your business.

Start with a draft worksheet

Copy this into a document and replace the bracketed instructions. It is a starting point for ordinary contact inquiries, not a finished policy or legal approval.

Your draft worksheet

DRAFT — replace every bracketed item and review before publishing.

Privacy notice for [business or person's full name]
Updated: [date]

Who we are
[Full business name, address and country] is responsible for the information collected through this contact form. Contact us about privacy at [email or other contact].

What we collect and why
We collect your name, email address and the message you send to [describe why you receive and answer inquiries]. Please do not send payment-card details, identity documents or sensitive information through this form.

Our legal basis
[State the legal basis applicable to your business and this purpose. If you rely on legitimate interests, explain those interests; if you rely on consent, explain how to withdraw it. Do not pick a basis just because it appears in this worksheet.]

Who handles the information
We use makeform.live, operated by Vlomkat Solutions FZ-LLC in the UAE, to collect and store inquiries. The service uses Microsoft Azure for hosting and Cloudflare Turnstile for abuse protection. [Keep the sentence that matches your form's notification setting and delete the other. Link only: Inquiry notifications link to our private inbox; submitted messages are not included in those notification emails. Inquiry details: Inquiry notification emails may include your submitted answers as well as a link to our private inbox; anyone with access to a receiving mailbox can read them, files are not attached, and deleting an inquiry does not delete emails already delivered.]
[Describe any other people, service providers or tools that receive the information, including copies you export or use when replying.]

Where information is processed
makeform.live's primary inquiry database is in Azure Sweden Central. This does not mean every provider or support activity takes place only in the EU.
[Explain the applicable international transfers and safeguards for your situation. Confirm the current provider arrangements before publishing.]

How long we keep it
Inquiries remain in makeform.live for [number matching your form's saved retention setting] days unless deleted earlier. Protected backup copies expire separately. Copies we keep outside makeform.live are kept for [your own justified period and reason].

Your choices and rights
Contact [privacy contact] about access, correction, deletion, restriction, objection or other rights that apply to you. [Explain the applicable rights, conditions, complaint authority and any additional requirements for your country and customers.]

[Explain which information is necessary to answer an inquiry and what happens if it is not provided. State whether you use automated decisions or profiling; do not claim you do not if you do.]

BEFORE PUBLISHING
- Replace every bracketed instruction and delete this checklist and DRAFT label.
- Check this against your actual use, retention setting and applicable law.
- Add required local details and obtain suitable advice where needed.
- Publish only the finished notice as a view-only document available without sign-in.
- Put its public HTTPS link in your form's Privacy notice link field.

Edits stay in this browser tab and are lost when you leave. We do not save or publish this draft.

Download draft

For UK businesses, the ICO’s privacy notice generator (opens in a new tab) asks guided questions. Other countries have different requirements.

Review your notice before publishing. The worksheet is not legal approval.